• Workshop & Final meeting | Ghent / Brussels | September 2019
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Workshop & Final meeting | Ghent / Brussels | September 2019


University of Ghent, Belgium

September 5, 2019 


BESTPRAC Final Meeting

COST Association, Brussels, Belgium

September 6, 2019


We are pleased to announce that the next meeting of all three Working Groups will take place in Ghent, Belgium on September 5, 2019.

Many thanks to Sarah Dello for acting as local organizer of our meeting!

The Working Group meeting will start on September 5 at 9:00 and last until approximately 17:30.

The day after the Working Group meeting, on September 6, a final BESTPRAC Final Meeting will be held starting at 10:00.

Please be aware that due to the limited room capacity, not all participants who are chosen to attend the WG meeting in Ghent will be invited to the Final meeting in Brussels. 


Call for applications

In case you are interested to attend the meeting, please fill in the online application form by Monday, July 1, 2019 at the very latest.

As BESTPRAC is related to best practices in project administration, we will take this into account by not granting any extension of the application deadline and by not considering any late-comers. 

According to the rules set by the COST office, participants who are Early Stage Administrators and those from inclusiveness countries are especially encouraged to apply.

The decision on who will receive reimbursement will be announced by July 20, 2019 the latest.


Financial support

Approximately 60 participants will be reimbursed. 

Please note that the attendance list will be distributed among participants at the end of the meeting. This is to ensure the active participation of all attendees of the meeting. We will only be able to reimburse a participant once they have signed the attendance list.

Applicants should not buy tickets and make hotel reservations before they receive the official invitation through the e-COST system to attend the meeting. Only after having received this official invitation you are entitled to receive reimbursement. 

Together with your possible reimbursement for travel and accommodation costs, you will also receive a per diem of EUR 40. As the local organizer does not get financial support by COST for entire boarding, they will charge you EUR 40 for the lunch and the dinner. Payment details for the catering fee will be provided together with the notification of acceptance.

We are looking forward to your applications!



DateidownloadJoint WG meeting - preliminary programme

DateidownloadJoint WG meeting - practical information

DateidownloadHotel Gravensteen -  reservation form

DateidownloadIbis Gent Centrum Opera hotel - reservation form


DateidownloadFinal meeting - preliminary programme

DateidownloadFinal meeting - practical information



University of Ghent, Belgium (WG meeting)

COST Association, Brussels, Belgium (Dissemination meeting)


Contact details

EmailSarah Dello (Local Organizer of the WG meeting)

EmailAndri Charalambous (Grant Holder)